Rate card
This is the page planners send to their boss. Per-day rates on the gear, three packages that cover most events, and a clear answer on what is and isn't in the bill. If you don't see what you need, call (609) 439-4800 — we will quote it the same day.
30–50%
What the in-house AV provider pays the hotel, baked into your invoice. That's not a service fee — it's a commission. Per Encore's own SEC filing.
$1,000/day
What some hotels charge you to bring your own AV. "Outside vendor liaison fee." We will help you negotiate that down or out as part of the room block.
$0
What we pay anyone. No commission to the hotel, no finder fee to the planner, no markup. The price is the price.
Packages
Each one is a complete deliverable — gear, crew, delivery, strike. Line-itemed invoice. Compare line-for-line to the in-house quote and the difference is the commission you used to bake in.
Board meeting. Training. Small product launch. Up to 100 people. Includes the gear, the delivery, the tech, the strike. No surprise add-ons at the end.
$1,295per event
Most Popular
Wedding. Corporate keynote. Awards dinner. Trade show booth. 100 to 500 people. The line array, the LED wall, the lighting wash, the crew. This is the show people remember.
$4,500per day
Festival. Tour stop. Large corporate broadcast. 500+ people. Custom-scoped to your rider. We will quote it line by line and tell you what we are doing and why.
$8,500+per day
Day rate card
Day rate is per day. Week rate is the 3-day cap (3× day, never more). Prices below are pulled live from our rental system. Long-term and recurring-client rates quoted per project.
| Item | Day | 3-day | Notes |
|---|---|---|---|
| JBL SRX-910LA line array element | $100 | $300 | concert-grade line array |
| JBL SRX-906LA line array element | $75 | $225 | compact line array box |
| JBL SRX-928S subwoofer | $100 | $300 | dual 18" sub |
| JBL SRX-828SP powered sub | $88 | $263 | 18" powered sub |
| JBL SRX835P powered speaker | $70 | $210 | 15" three-way mains |
| QSC KW181 powered sub | $55 | $165 | 18" powered sub |
| JBL EON715 powered speaker | $60 | $180 | 15" mains, the workhorse |
| JBL EON718S powered sub | $55 | $165 | 18" sub, pairs with EON715 |
| JBL EON710 powered speaker | $55 | $165 | 10" mains, compact |
| Item | Day | 3-day | Notes |
|---|---|---|---|
| Midas M32 digital console | $185 | $555 | 40-input, 32 preamps, FOH |
| Yamaha TF1 digital console | $175 | $525 | 40-input touch-flow |
| Shure SLXD4D dual wireless receiver | $150 | $450 | pro digital wireless |
| Shure SLXD kit (B58 HH + WL93 lav) | $120 | $360 | handheld + lavalier combo |
| Shure BLX4R wireless receiver | $60 | $180 | rack-mount analog wireless |
| Band Mic Kit (SM57, e609, e604, BETA 52A) | $60 | $180 | 4-mic drum/instrument kit |
| Midas DL-32 stage box | $63 | $189 | 32-in/16-out digital snake |
| Item | Day | 3-day | Notes |
|---|---|---|---|
| 70" LED/LCD display (16:9) | $150 | $450 | confidence monitor or signage |
| 6K lumen projector | $150 | $450 | large-venue projection |
| 55" LED/LCD display (16:9) | $100 | $300 | mid-size stage display |
| EK309W projector | $100 | $300 | WUXGA short-throw |
| Blackmagic Micro Studio Camera 4K G2 | $95 | $285 | compact broadcast camera |
| Blackmagic ATEM SDI Pro ISO switcher | $95 | $285 | 8-input ISO recording switcher |
| PA503HD projector | $90 | $270 | 1080p workhorse, 9 in stock |
| JVC GY-HM170UA 4K camcorder | $75 | $225 | handheld 4K camcorder |
| Blackmagic HyperDeck Studio HD Plus | $75 | $225 | broadcast deck/recorder |
| 8'×8' tripod screen | $40 | $120 | fast setup, 8x8 fast-fold |
| Item | Day | 3-day | Notes |
|---|---|---|---|
| 400A 3-phase power distro (Y to 120/208 Socapex) | $299 | $897 | main show power, required for rig |
| MA Lighting grandMA3 console | $200 | $600 | industry-standard lighting desk |
| Martin Mac Allure Profile | $179 | $537 | LED moving profile, pixel-mappable |
| Follow spotlight | $125 | $375 | with operator |
| ETC Source Four 26° 575W | $40 | $120 | standard ellipsoidal, full stock |
| LED RGBA bar | $35 | $105 | uplight / wash bar |
| LED RGBW wash | $35 | $105 | color-mixing wash fixture |
| Chauvet DJ Gobo projector | $25 | $75 | gobo projection, logo or pattern |
| Freedom Par Quad-4 (battery RGBA) | $25 | $75 | wireless uplight, no cable |
| Item | Day | 3-day | Notes |
|---|---|---|---|
| Cyc backdrop | $75 | $225 | cyclorama backdrop, sewn |
| Stage deck 4×8 quad ripple | $40 | $120 | riser deck, carpeted |
| Adjustable stairs (36–56") | $35 | $105 | riser stairs with hardware |
| Stage railing 4' | $25 | $75 | safety railing |
Don't see it? These are the headliners. The full live catalog runs 209 active SKUs across audio, video, lighting, staging, and rigging — prices pulled straight from our rental system. Email sales@harrisproductionservices.com or call (609) 439-4800 and we'll itemize the rest for you.
Policy
| Item | Rate | Notes |
|---|---|---|
| On-site tech — straight time (Mon–Fri) | $65/hr | 4-hr min, 8-hr default |
| On-site tech — overtime / weekends | $98/hr | after 8 hrs/day or weekend |
| Lead A1 / show caller | $95/hr | ST; required on Production+ |
| Delivery + pickup (50 mi radius) | $195 flat | per truck; over 50 mi @ $2.85/mi |
| Pre-event site survey | Free | within 50 mi for confirmed bookings |
| Credit / debit card processing fee | 3% | waived on ACH or check |
| Returned check fee | $100 | flat, per occurrence |
| Cancellation — 7+ days out | No fee | full refund |
| Cancellation — 48 hrs to 7 days | 50% of total | per rental terms |
| Cancellation — under 48 hrs | 100% of total | billed in full |
| Act of God (not rescheduled in 90 days) | 25% of total | or actual costs, whichever is less |
| Sales tax | auto-applied | NJ 6.625%, PA 6% |
| Damage waiver (optional) | 12% of rental | recommended |
FAQ
Because the in-house provider pays the hotel a commission — 30 to 50% of the invoice, per Encore's own SEC filing. That commission has to come from somewhere, so it gets baked into the rate. We don't have that cost. Same gear, different math. A typical $35K in-house ballroom event lands at $13,500 on our Production package.
No. We do not pay the hotel, the planner, or anyone else. The price you see is the price you pay. The hotel gets a separate rev-share if we are their white-label in-house partner — but that is a separate contract, not a hidden line.
All major credit cards, ACH transfer, checks, and money orders. ACH and check have no processing fee. Credit and debit card payments add a 3% convenience fee, per our standard rental terms — the same fee most event vendors pass through to cover card processing. Payment is due before the rental or event date. A valid card is kept on file regardless of the invoice payment method.
7+ days out: no penalty, full refund. Between 48 hours and 7 days: 50% fee. Less than 48 hours: full bill. Cancellations due to acts of God (illness, weather, death in the family, etc.) are charged only the actual costs we've already incurred, as long as the job is rescheduled within 3 months. If it isn't rescheduled, the fee is 25% of the order total. We're flexible when the world gets weird — call us.
Yes. Encore's own SEC filing says planners 'retain the option to use outside providers.' Some hotels will charge a small outside-vendor liaison fee. We will help you negotiate that down or eliminate it as part of the room block.
Every item has a 3-day week rate (3× the day rate, capped at the weekly number). Long-term rates (month, season) quoted per project. Recurring clients (4+ events/yr) get 10% off.
Essential: 7 days. Production: 2–4 weeks. Concert: 4–8 weeks. We do emergency same-day for existing clients when crews and gear are open.
Yes. Anywhere on the East Coast and most of the Midwest. Travel costs (per-diem, lodging, fuel) are quoted per project and added to the package.
Get in touch
Email your event date, venue, and headcount. We come back within the same business day — usually faster — with a line-itemed quote.